Zarek Taylor Grossman Hanrahan LLP is seeking a hard-working and dedicated Billing Coordinator to join our firm.
About Us:
Zarek Taylor Grossman Hanrahan LLP is an insurance defence boutique with an expertise that spans the breadth of the practice including tort, accident benefits, property, and general insurance matters. Our focus is on providing exceptional client service, where initiative and entrepreneurial spirit from the cornerstone of our success.
In addition to a competitive compensation package and benefits plan, we offer a fast-paced, supportive, team-oriented work environment where you will immediately be able to make a contribution. We pride ourselves on being a firm that offers a stimulating career, and the opportunity to grow and shape your own future potential.
The Billing Coordinator plays a key role within the Accounting Team, responsible for managing billing operations, ensuring timely and accurate invoice processing, identifying and resolving payment delays, and supporting performance analysis throughout the billing cycle.
Summary of Essential Job Functions:
Billing
- Review and edit pre-bills generated by legal and operations teams to ensure compliance with client guidelines and make all necessary revisions to pre-bills.
- Follow up with legal teams for clarification on billing entries as required.
- Follow up for outstanding information including budgets, confirmation of client approval, etc.
- Process billing invoices in accordance with client requirements.
- Issue invoices to clients either via email or through online e-billing portals.
- Update client files with issued invoices in Practice Management system (Centerbase).
- Process final invoices in accordance with client billing criteria and deactivate files after final billing.
- Respond to client inquiries following submission of invoices.
- Update the customer master file with contact information as needed.
Other
- Investigate rejected invoice submissions and follow-up with lawyers for information required to re-submit.
- Assist with the recording of EFT payments and cheques received.
- Save updated budgets into Centerbase
- Other duties as required.
Required Skills
- A minimum of 2 years of related accounting experience.
- Previous experience in a law firm preferred.
- Accounting software knowledge
- Computer proficiency in Microsoft Office.
- Ability to communicate effectively with other firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
- Produce high quality and quantity of work, under tight timelines.
- Able to prioritize and to redefine priorities when necessary.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed, as an exhaustive list of all responsibilities, duties, and skills required of employees so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.
HOW TO APPLY
If you enjoy working in a fast-paced, energetic and dynamic work environment, then we invite you to apply for the Billing Coordinator position. To apply, please forward your resume and cover letter to [email protected].
Zarek Taylor Grossman Hanrahan LLP is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on religion, race, political belief, ancestry or social origin, colour, ethnic origin or nationality, citizenship or civil status, creed, sex or gender, sexual orientation, age, record of offences, marital status, family status, mental or physical disability, economic status, or any other consideration made unlawful by applicable federal or provincial legislation. For applicants requiring accommodation, it will be provided in all parts of the hiring process – please advise us in advance. We thank all applicants for their interest, but only those selected for an interview will be contacted.
